Safe Work Procedure: Operating Company Vehicles

Document Number: [SWP-NUMBER]
Revision Date: [DATE]
Next Review Date: [NEXT REVIEW DATE]
Department: [DEPARTMENT NAME]

1. Scope

This procedure covers the safe operation of company vehicles, including the requirement to wear safety belts at all times during vehicle operation. It applies to all employees who are authorized to operate company vehicles.

This procedure is applicable in all environments where company vehicles are used, including on-road and off-road conditions.

Related procedures include vehicle maintenance protocols and emergency response plans.

2. Definitions

Safety Belt
A device designed to secure the occupant of a vehicle against harmful movement that may result from a collision or a sudden stop.

Company Vehicle
Any vehicle owned, leased, or rented by the company for business purposes.

3. Responsibilities

3.1 Supervisors

Ensure all employees are trained in the safe operation of company vehicles.
Verify that vehicles are equipped with functional safety belts.
Conduct regular safety audits to ensure compliance with this procedure.

3.2 Workers

Wear safety belts at all times during vehicle operation.
Report any malfunctioning safety belts to supervisors immediately.
Follow all safe driving practices as outlined in training.

3.3 Health and Safety Representative

Monitor compliance with safety belt usage.
Provide feedback and recommendations for improving vehicle safety.

4. Potential Hazards and Risks

Hazard	Risk	Control Measures
Failure to wear safety belt	Increased risk of injury or death in an accident	Mandatory safety belt usage policy
Vehicle collision	Injury or death	Defensive driving training, adherence to traffic laws
Vehicle malfunction	Injury or death	Regular vehicle maintenance checks

5. Personal Protective Equipment (PPE)

Wearing a safety belt is a critical safety measure when operating a vehicle.

Safety Belt - Must be worn at all times during vehicle operation to prevent injury or death in the event of an accident or sudden stop [1].

6. Equipment and Tools

Ensure all vehicles are equipped with functional safety belts and other necessary safety features.

Safety Belt - Inspect for wear and tear regularly and replace if damaged.

7. Pre-Job Requirements

7.1 Training and Competency

All vehicle operators must complete defensive driving training and be familiar with company vehicle operation policies.

7.2 Pre-Job Briefing

Discuss the importance of safety belt usage and review emergency procedures before operating vehicles.

7.3 Work Area Preparation

Ensure the vehicle is in good working condition and all safety features are operational before use.

8. Safe Work Procedure Steps

Step 1: Pre-Operation Check

Inspect the vehicle for any visible damage.
Ensure the safety belt is functional and free of defects.

Step 2: Entering the Vehicle

Adjust the seat and mirrors for optimal visibility and comfort.
Fasten the safety belt securely before starting the vehicle [2].

Step 3: Operating the Vehicle

Follow all traffic laws and company driving policies.
Remain alert and avoid distractions while driving.

9. Precautions and Safety Measures

Always wear a safety belt to reduce the risk of injury in an accident.
Conduct regular vehicle maintenance to ensure safety features are operational.
Avoid using mobile devices while driving.

10. Emergency Procedures

10.1 General Emergency Response

In the event of an accident, remain calm and follow emergency response protocols.

10.2 Specific Emergency Scenarios

Accident - Call emergency services and report the incident to a supervisor.
Vehicle Malfunction - Safely pull over and contact the appropriate maintenance personnel.

10.3 Emergency Contact Information

[List of emergency contacts and their phone numbers]

11. Incident Reporting and Investigation

Report all incidents, near-misses, and hazards to a supervisor immediately. An investigation will be conducted to determine the cause and prevent recurrence.

12. References and Related Documents

[Reference 1]
[Reference 2]
[Reference 3]

Approved by: [NAME AND POSITION]
Date: [APPROVAL DATE]