Safe Work Procedure: Pilot Vehicle Operation & Traffic Control

Document Number: [SWP-NUMBER]

Revision Date: [DATE]

Next Review Date: [NEXT REVIEW DATE]

Department: [DEPARTMENT NAME]

1. Scope

This safe work procedure (SWP) outlines the requirements for the safe operation of pilot vehicles used for traffic control, specifically when escorting oversize loads or during pavement marking operations. It details the necessary steps, precautions, and equipment to minimize risks to workers, other road users, and the public. This SWP applies to all personnel involved in pilot vehicle operations and traffic control activities. It is designed to be compliant with relevant regulations and industry best practices.

2. Definitions

Pilot Car A vehicle escorting commercial transport vehicles to warn other road users of the presence of an oversize vehicle, assist in maneuvering the load through constrained areas, and keeping traffic delays to a minimum. A pilot car used to escort commercial transport vehicles is different than a pilot car used to lead traffic through a work zone. [1] [1]

Oversize Load Vehicles and loads that exceed standard size and/or weight limits, requiring a permit or authorization for transport and often necessitating the use of one or more pilot cars. [1]

Dynamic Message Sign (DMS) An electronic traffic control device used to display real-time information to drivers, such as warnings, directions, or traffic conditions.

3. Responsibilities

3.1 Supervisors

• Ensure that all pilot vehicle operators are adequately trained and competent to perform their duties.
• Provide operators with the necessary equipment and resources to safely perform their tasks.
• Conduct regular site inspections to ensure compliance with this SWP and other relevant safety procedures.
• Ensure all vehicles are maintained in safe operating condition.
• Develop and implement company safe driving policies and procedures.

3.2 Workers

• Operate pilot vehicles in a safe and responsible manner, following all traffic laws and company policies.
• Inspect the pilot vehicle before each use and report any defects or maintenance issues to the supervisor.
• Participate in pre-job briefings and understand the specific hazards and control measures associated with the task.
• Use all required PPE and ensure it is in good condition.
• Report any incidents, near misses, or hazards to the supervisor immediately.

4. Potential Hazards and Risks

5. Personal Protective Equipment (PPE)

Proper PPE is essential for protecting workers from hazards associated with pilot vehicle operation and traffic control.

• High-Visibility Apparel: All workers must wear high-visibility safety apparel (e.g., vests, jackets) that meets the requirements of applicable standards. The apparel must be clean and in good condition to ensure maximum visibility.
• Hard Hat: A hard hat is required to protect against head injuries from falling objects or collisions.
• Safety Footwear: Safety footwear with slip-resistant soles is required to provide protection against foot injuries and to ensure good traction on various surfaces.
• Eye Protection: Safety glasses or goggles must be worn to protect against dust, debris, and other potential eye hazards.

Inspect PPE before each use for damage or defects. Clean and maintain PPE according to the manufacturer's instructions. Replace PPE when it is no longer in good condition.

6. Equipment and Tools

Proper equipment and tools, inspected regularly, are critical for safe pilot vehicle operation and traffic control.

• Pilot Vehicle: A vehicle equipped with appropriate signage, lighting, and communication devices to safely escort oversize loads or control traffic.
• Two-Way Radio: A two-way radio is essential for maintaining constant communication between the pilot vehicle operator, the driver of the oversize load (if applicable), and other members of the work crew. Constant communication is required between all Vehicle Operators. [3]
• Traffic Cones/Barricades: Traffic cones and barricades are used to delineate work zones and guide traffic safely around the work area.
• Dynamic Message Sign (DMS): A dynamic message sign (DMS) shall be set to alternate between flashing arrow mode and a displayed message. DMS is used to display real-time information to drivers, such as warnings, directions, or traffic conditions. [5]
• STOP/SLOW Paddle: The Escort Vehicle Operator shall have a STOP/SLOW TCP C-027 paddle for emergencies. [4]

Inspect all equipment and tools before each use for damage or defects. Maintain equipment according to the manufacturer's instructions. Remove any damaged or defective equipment from service.

7. Pre-Job Requirements

7.1 Training and Competency

Training and Competency: All pilot vehicle operators must possess a valid driver's license and have completed a recognized pilot car training program. Training must include defensive driving techniques, traffic control procedures, and the operation of pilot vehicle equipment. Ensure workers are licensed and trained properly to operate the vehicle they are assigned. [9]

7.2 Pre-Job Briefing

Pre-Job Briefing: A pre-job briefing must be conducted before the start of any pilot vehicle operation or traffic control activity. The briefing should cover the following topics:

• Review of this SWP and any relevant site-specific procedures.
• Identification of potential hazards and associated control measures.
• Assignment of roles and responsibilities.
• Communication protocols.
• Emergency procedures.

7.3 Work Area Preparation

Work Area Preparation: Prior to commencing work, the work area must be assessed for potential hazards, including traffic volume, road conditions, and visibility. Ensure that the route is planned and any necessary permits are obtained. The pilot vehicle must be equipped with all required safety equipment and be in good working order.

8. Safe Work Procedure Steps

1. Pre-Operational Checks: Before each shift, inspect the pilot vehicle to ensure it is in safe operating condition. Check the following:

• Tires, brakes, lights, and all other vehicle systems.
• Signage and lighting are clean and functioning properly.
• Communication equipment is working.
• Ensure that all work vehicles are maintained in proper working condition. [9] [8]

2. Positioning of Pilot Vehicle: Position the pilot vehicle in accordance with the specific requirements of the task. When escorting an oversize load, the lead pilot vehicle should travel 4 to 8 seconds ahead of the load to warn oncoming drivers and check clearances. For pavement marking operations, follow the layouts specified in the traffic management plan. [1]
3. Traffic Control: Use appropriate traffic control measures to guide traffic safely around the work area. This may include setting up cones, barricades, and using the pilot vehicle's signage and lighting to direct traffic. Follow internal traffic controls, including instructions from spotters, signalers, flaggers, or observers. [2]
4. Communication: Maintain constant communication with the driver of the oversize load (if applicable) and other members of the work crew. Use clear and concise language to convey important information and instructions. Constant communication is required between all Vehicle Operators. [3]
5. Speed and Following Distance: Maintain a safe speed and following distance, taking into account road conditions, traffic volume, and visibility. Avoid sudden stops or maneuvers that could endanger other road users.
6. Monitoring Traffic Conditions: Continuously monitor traffic conditions and adjust traffic control measures as needed to ensure the safety of workers and other road users. Be aware of the presence of construction equipment in operation throughout the work zone. [2]
7. End of Shift: At the end of each shift, ensure that the pilot vehicle is properly parked and secured. Remove any traffic control devices and leave the work area in a safe condition.

9. Precautions and Safety Measures

• Never operate a pilot vehicle while under the influence of drugs or alcohol.
• Avoid distractions while driving, such as cell phones or other electronic devices. Do not require workers to conduct business on a cell phone while driving. Implement a policy of pulling off the road before making or receiving a cell phone call. [9]
• Ensure adequate rest before operating a pilot vehicle. Employees should not drive if they are overly tired. [6]
• Always wear a seatbelt while operating a pilot vehicle. Enforce mandatory seat belt use. [7]
• Adhere to all traffic laws and regulations.

10. Emergency Procedures

10.1 General Emergency Response

In the event of an emergency, follow these general procedures:

• Assess the situation and ensure the safety of yourself and others.
• Contact emergency services (911) and provide them with the location and nature of the emergency.
• Administer first aid if necessary.
• Notify the supervisor and other relevant personnel.

10.2 Specific Emergency Scenarios

• Vehicle Collision: 1. Ensure the scene is safe and prevent further collisions. 2. Check for injuries and administer first aid if necessary. 3. Contact emergency services (911) and provide them with the location and details of the collision. 4. Exchange information with the other driver(s) involved. 5. Notify the supervisor and complete an incident report.
• Runaway Vehicle: 1. Immediately alert others in the area. 2. Attempt to gain control of the vehicle if it is safe to do so. 3. If unable to gain control, steer the vehicle away from other vehicles or pedestrians. 4. Once the vehicle has stopped, secure it to prevent further movement. 5. Notify the supervisor and complete an incident report. Never attempt to enter a moving vehicle. [10]
• Medical Emergency: 1. Assess the situation and provide first aid if necessary. 2. Contact emergency services (911) and provide them with the location and nature of the medical emergency. 3. Keep the injured person comfortable and monitor their condition until help arrives. 4. Notify the supervisor and complete an incident report.

11. Incident Reporting and Investigation

All incidents, near misses, and hazards must be reported to the supervisor immediately. The reporting process should include the following steps:

• Notify the supervisor verbally.
• Complete a written incident report form.
• Submit the incident report to the safety department.

All reported incidents will be investigated to determine the root cause and prevent recurrence. The investigation procedure should include the following steps:

• Gather information about the incident, including witness statements and physical evidence.
• Analyze the information to identify the root cause of the incident.
• Develop and implement corrective actions to prevent recurrence.
• Document the investigation findings and corrective actions.

Approved by: [NAME AND POSITION]

Date: [APPROVAL DATE]

Safety powered by SALUS