Safe Work Procedure: Pre-Task Planning

Document Number: [SWP-NUMBER] Revision Date: [DATE] Next Review Date: [NEXT REVIEW DATE] Department: [DEPARTMENT NAME]

1. Scope

This procedure covers the pre-task planning process for identifying and mitigating potential hazards before commencing work. It applies to all work environments where tasks are performed, particularly those involving hazardous materials or complex operations.

This procedure should be used in conjunction with the organization's emergency action plans and safety management systems.

2. Definitions

Pre-Task Planning The process of identifying potential hazards and determining the necessary precautions and procedures before starting a task.

Hazardous Materials Substances that pose a risk to health, safety, or property.

Emergency Action Plan A plan detailing the procedures to be followed in case of an emergency.

3. Responsibilities

3.1 Supervisors

Ensure that pre-task planning is conducted for all tasks.
Verify that all necessary safety measures are in place before work begins.
Provide training and resources for effective pre-task planning.

3.2 Workers

Participate in pre-task planning sessions.
Follow the procedures and safety measures identified during pre-task planning.
Report any new hazards identified during the task.

3.3 Health and Safety Representative

Assist in the development and review of pre-task planning procedures.
Monitor compliance with pre-task planning requirements.

4. Potential Hazards and Risks

Hazard	Risk	Control Measures
Chemical exposure	Health risks	Use of PPE, proper ventilation
Equipment malfunction	Injury	Regular maintenance, pre-use inspections
Fire	Burns, property damage	Fire prevention measures, emergency action plan

5. Personal Protective Equipment (PPE)

Proper PPE is essential for protecting workers from potential hazards identified during pre-task planning.

Safety goggles - Protect eyes from chemical splashes and debris.
Gloves - Protect hands from hazardous substances and sharp objects.
Hard hats - Protect head from falling objects.
Respirators - Protect against inhalation of harmful substances.
Safety boots - Protect feet from heavy objects and hazardous materials.

Inspect PPE before use and maintain it according to manufacturer instructions.

6. Equipment and Tools

Using the correct equipment and tools is crucial for task safety and efficiency.

Ladders - Ensure stability and proper use.
Power tools - Inspect for damage and ensure proper operation.
Safety harnesses - Use for fall protection in elevated work areas.
Fire extinguishers - Ensure accessibility and proper functioning.
First aid kits - Keep stocked and accessible.

Regularly inspect and maintain equipment and tools to ensure safety and functionality.

7. Pre-Job Requirements

7.1 Training and Competency

Workers must be trained in hazard recognition, equipment use, and emergency procedures.

7.2 Pre-Job Briefing

Conduct a briefing to discuss hazards, procedures, and safety measures with all involved personnel.

7.3 Work Area Preparation

Ensure the work area is clean, organized, and free of unnecessary hazards.

8. Safe Work Procedure Steps

Step 1: Hazard Identification

Identify all potential hazards associated with the task.

Review safety data sheets (SDS) for chemicals.
Inspect the work area for physical hazards.
Consider environmental conditions.

Ensure all identified hazards are documented and communicated to the team.

Step 2: Risk Assessment

Assess the risks associated with each identified hazard.

Determine the likelihood and severity of potential incidents.
Prioritize hazards based on risk level.

Use this assessment to guide the development of control measures.

Step 3: Control Measures Implementation

Implement control measures to mitigate identified risks.

Use engineering controls where possible.
Implement administrative controls and safe work practices.
Ensure all necessary PPE is available and used correctly.

Verify that all control measures are in place before starting the task.

9. Precautions and Safety Measures

Ensure all workers are aware of emergency procedures.
Maintain clear communication among team members.
Regularly review and update pre-task planning procedures.
Encourage reporting of new hazards or safety concerns.
Conduct regular safety audits to ensure compliance.

10. Emergency Procedures

10.1 General Emergency Response

Follow the organization's emergency action plan for all incidents.

10.2 Specific Emergency Scenarios

Chemical Spill - Evacuate area, use spill kits, notify supervisor.
Fire - Activate alarm, evacuate, use fire extinguisher if safe.
Medical Emergency - Call for medical assistance, provide first aid.

10.3 Emergency Contact Information

[List of emergency contacts and their phone numbers]

11. Incident Reporting and Investigation

Report all incidents, near-misses, and hazards to a supervisor immediately.

Conduct investigations to determine root causes and prevent recurrence.

12. References and Related Documents

OSHA 29 CFR 1910
Oregon Safe Employment Act
Occupational Health and Safety Code

Approved by: [NAME AND POSITION]

Date: [APPROVAL DATE]