Preventative Maintenance

Document Number: [SWP-NUMBER]

Revision Date: [DATE]

Next Review Date: [NEXT REVIEW DATE]

Department: [DEPARTMENT NAME]

1. Scope

This Safe Work Procedure (SWP) outlines the steps for performing preventative maintenance on equipment to ensure its safe and reliable operation and to comply with regulatory requirements. It applies to all personnel involved in the maintenance of equipment. This procedure does not cover repairs or overhauls, which require separate, specific procedures.

2. Definitions

Preventative Maintenance Regular and systematic inspection, cleaning, and replacement of worn parts, materials, and systems to prevent failure and ensure optimal performance. Hazard A condition or set of circumstances that has the potential to cause harm or adverse health effects to a person or the environment. Risk The chance or probability that a person will be harmed or experience an adverse health effect if exposed to a hazard. Control Measures Measures taken to eliminate or reduce risks.

3. Responsibilities

3.2 Workers

Perform preventative maintenance tasks as per the schedule and procedures.
Report any equipment defects or maintenance issues immediately to the supervisor.
Ensure the work area is safe and prepared before starting any maintenance work.
Use the correct tools and equipment for the maintenance task.
Wear the required personal protective equipment (PPE) at all times.
Follow all safety precautions and procedures.

4. Potential Hazards and Risks

Hazard	Risk	Control Measures
Electrical shock	Electrocution or serious injury	Ensure equipment is properly shut down and locked out/tagged out before starting maintenance. Verify isolation.
Manual handling of heavy parts	Strains, sprains, back injuries	Use proper lifting techniques and equipment. Get assistance for heavy items.
Contact with moving parts	Cuts, abrasions, crushing injuries	Wear appropriate PPE, including safety glasses and gloves. Use guards and shields where provided.
Exposure to hazardous substances (e.g., lubricants, solvents)	Skin irritation, respiratory problems, chemical burns	Ensure adequate ventilation. Use respiratory protection if necessary.
Slips, trips, and falls	Fractures, sprains, bruises	Keep work area clean and free of obstructions. Clean up spills immediately.
Improper use of tools	Cuts, punctures, eye injuries	Use appropriate tools for the task. Inspect tools before use and replace if damaged.
Equipment collapse	Crushing injuries, death	Ensure equipment is stable and supported before working on it. Use appropriate supports and blocks.
Fire and Explosion	Burns, explosions, death	Do not fill or refuel tank while engine is running or hot. Do not smoke while refueling or working with fuel.

5. Personal Protective Equipment (PPE)

The following Personal Protective Equipment (PPE) is required:

Safety Glasses: To protect eyes from dust, debris, and chemical splashes.
Gloves: To protect hands from cuts, abrasions, and chemical exposure.
Safety Boots: To protect feet from falling objects and punctures.
Hearing Protection: To protect hearing in noisy environments.

Inspect PPE before each use for damage or defects. Clean and maintain PPE according to manufacturer's instructions. Replace PPE when it is damaged or worn.

6. Equipment and Tools

The following equipment and tools are required for preventative maintenance:

Wrench Set: Used for tightening and loosening nuts and bolts.
Grease Gun: Used for lubricating moving parts.
Fluid Level Indicators: Used for checking fluid levels.
Cleaning Supplies (rags, solvent): Used for cleaning equipment.

Inspect all tools and equipment before use to ensure they are in good working condition. Remove any defective tools from service. Follow manufacturer's instructions for maintenance and calibration.

7. Pre-Job Requirements

7.1 Training and Competency

Training and Competency: All personnel performing preventative maintenance must be trained and competent in the specific tasks they are assigned. Training records must be maintained.

7.2 Pre-Job Briefing

Pre-Job Briefing: Conduct a pre-job briefing with all personnel involved to discuss the scope of work, potential hazards, and control measures. Ensure everyone understands their roles and responsibilities.

7.3 Work Area Preparation

Work Area Preparation: Ensure the work area is clean, well-lit, and free of obstructions. Provide adequate ventilation. Barricade the area if necessary to prevent unauthorized access.

8. Safe Work Procedure Steps

Prepare the Equipment: Move machine to a safe level work place. [1]
Lower and Support Equipment: Lower boom and support all raised equipment. [1]
Shut Down Equipment: Shut down machine. [1]
Remove Key: Remove key from ignition. [1]
Check Fluid Levels: Inspect all fluid levels (oil, coolant, hydraulic fluid) and top up if necessary. Check for leaks.
Inspect Belts and Hoses: Inspect belts and hoses for wear and tear. Replace if necessary.
Lubricate Moving Parts: Check and lubricate all moving parts as per the maintenance schedule.
Inspect Tires: Inspect tires for wear and damage. Inflate to the correct pressure.
Check Lights and Signals: Check all lights and signals for proper operation. Replace bulbs if necessary.
Inspect Brakes: Inspect brakes for proper function. Adjust or replace if necessary.
Clean Equipment: Clean the equipment to remove dirt, grease, and debris.
Record Maintenance: Record all maintenance activities in the maintenance log.

9. Precautions and Safety Measures

Always follow the manufacturer's instructions and recommendations for maintenance procedures.
Never work on equipment unless you are authorized and trained to do so.
Keep all tools and equipment in good working condition.
Be aware of your surroundings and potential hazards.
If you are unsure about any procedure, ask your supervisor for clarification.

10. Emergency Procedures

10.1 General Emergency Response

In the event of a fire, activate the nearest fire alarm, evacuate the area, and follow the facility's emergency evacuation plan.

10.3 Emergency Contact Information

In case of emergency, contact the supervisor or call emergency services.

11. Incident Reporting and Investigation

All incidents, including near misses, must be reported to the supervisor immediately. An incident report must be completed and submitted to the safety department within 24 hours.

All reported incidents will be investigated to determine the root cause and to implement corrective actions to prevent recurrence.

Approved by: [NAME AND POSITION]

Date: [APPROVAL DATE]