Visitor and New Employee Safety Guidelines

Document Number: [SWP-NUMBER]

Revision Date: [DATE]

Next Review Date: [NEXT REVIEW DATE]

Department: [DEPARTMENT NAME]

1. Scope

This procedure outlines the safety guidelines for visitors and new employees to ensure they are aware of potential workplace hazards and emergency procedures. It applies to all areas of the facility and all activities conducted within the premises.

2. Definitions

Hazard Any condition or activity that could cause injury or illness. Risk The chance that someone will be harmed by a hazard. Control Measures Measures taken to eliminate or reduce risks.

3. Responsibilities

3.1 Supervisors

Ensure visitors and new employees are aware of safety guidelines.
Provide necessary safety training.
Enforce safety procedures.

3.2 Workers

Familiarize themselves with workplace hazards.
Follow emergency procedures.
Report any safety concerns to supervisors.

3.3 Health and Safety Representative

Assist in the development and implementation of safety programs.
Conduct regular safety inspections.
Investigate incidents and recommend corrective actions.

4. Potential Hazards and Risks

Hazard	Risk	Control Measures
Slips, trips, and falls	Injuries from falls	Provide clear signage and barriers.
Exposure to hazardous chemicals	Respiratory problems and skin irritation	Ensure proper ventilation and use respiratory protection.
Moving machinery	Entanglement and crushing injuries	Provide machine guarding and safety training.
Electrical hazards	Electric shock and burns	Implement lockout/tagout procedures.
Manual handling	Musculoskeletal disorders	Provide ergonomic workstations and training on proper lifting techniques.
Fire hazards	Burns and smoke inhalation	Ensure fire extinguishers are readily available and employees are trained in their use.

5. Personal Protective Equipment (PPE)

Personal Protective Equipment (PPE) must be worn as required in designated areas.

Hard Hat: Hard hats are required in areas with overhead hazards to protect against head injuries.
Safety Shoes: Safety shoes with steel toes are required to protect feet from impact and compression hazards.
Gloves: Gloves must be worn when handling chemicals or materials that may cause skin irritation.

Inspect PPE before each use for damage. Replace damaged PPE immediately.

6. Equipment and Tools

Ensure all tools and equipment are in good working condition before use.

Safety Glasses: Safety glasses must be worn in designated areas to protect eyes from debris and chemical splashes.
High-Visibility Vest: High-visibility vests must be worn to ensure visibility in high-traffic areas.

7. Pre-Job Requirements

7.1 Training and Competency

Safety Orientation: All visitors and new employees must receive a safety orientation before entering the workplace.

7.2 Pre-Job Briefing

Pre-Job Briefing: Conduct a pre-job briefing to discuss potential hazards and control measures.

7.3 Work Area Preparation

Work Area Preparation: Ensure the work area is clean, well-lit, and free of obstructions.

8. Safe Work Procedure Steps

Sign-In Procedure: Sign in at the reception desk and receive a visitor badge.
Safety Orientation: Attend a safety orientation session covering workplace hazards and emergency procedures.
PPE Requirements: Wear required PPE in designated areas.
Following Safety Instructions: Follow all safety signs and instructions.
Reporting Safety Concerns: Report any safety concerns to the supervisor.
Emergency Evacuation: In case of emergency, follow evacuation procedures.

9. Precautions and Safety Measures

Maintain a clean and organized work environment.
Report any unsafe conditions or near misses to the supervisor immediately.
Follow all posted safety signs and instructions.
Use tools and equipment only for their intended purpose.
Be aware of your surroundings and potential hazards.

10. Emergency Procedures

10.1 General Emergency Response

In the event of an emergency, remain calm and follow instructions from emergency personnel.

10.2 Specific Emergency Scenarios

Fire: Evacuate the building immediately and proceed to the designated assembly point.
Injury: Seek immediate medical attention and report the incident to the supervisor.
Chemical Spill: Follow the instructions of the spill response team and avoid contact with the spilled material.

10.3 Emergency Contact Information

In case of emergency, contact the safety department or dial the emergency hotline.

Approved by: [NAME AND POSITION]

Date: [APPROVAL DATE]