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Create an office inspection form
Generated on: October 23, 2025
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This response was generated using your private uploaded documents and publicly available safety documents and regulations.
Office Safety Inspection Checklist
Date: 2025-10-23
Inspector: [INSPECTOR NAME]
Location/Area: [LOCATION/AREA]
Department: [DEPARTMENT]
Purpose
To ensure regulatory compliance, identify potential hazards, and maintain a safe working environment for all office employees.
Instructions for Use
- Conduct this inspection monthly or more frequently if conditions warrant.
- Use this checklist as a guide and add or modify items to fit specific office conditions.
- Document all findings and corrective actions taken.
- Ensure the checklist is completed by a trained and competent person.
Frequency
This checklist should be completed: Monthly
Safety Checklist
General Housekeeping
| Item | Pass | Fail | Comments |
|---|---|---|---|
| Are all work areas clean and orderly? [4] Check: No clutter, debris, or unnecessary items present in work areas. If failed: Remove clutter, organize work areas, and implement a regular cleaning schedule. | _________________ | ||
| Are walking surfaces dry and slip-resistant? [4] Check: Floors are free from spills, water, or other slippery substances. If failed: Clean up spills immediately, use non-slip mats in wet areas, and ensure proper drainage. | _________________ | ||
| Are spilled materials or liquids cleaned up immediately? [4] Check: No evidence of spills or leaks left unattended. If failed: Provide spill cleanup kits, train employees on spill response, and enforce immediate cleanup procedures. | _________________ | ||
| Is combustible scrap, debris, and waste safely contained and removed from the site promptly? [4] Check: Waste containers are emptied regularly, and waste is disposed of properly. If failed: Establish a waste management program, provide adequate waste containers, and schedule regular waste removal. | _________________ |
Fire Safety
| Item | Pass | Fail | Comments |
|---|---|---|---|
| Are portable fire extinguishers provided in adequate numbers and types? [9] Check: Fire extinguishers are readily accessible, of the correct type for potential hazards, and not expired. If failed: Inspect fire extinguishers monthly, recharge or replace as needed, and ensure proper signage. | _________________ | ||
| Are fire extinguishers mounted in readily accessible locations? [9] Check: Extinguishers are visible, unobstructed, and mounted at the correct height. If failed: Relocate extinguishers as needed, ensure clear access, and maintain proper mounting height. | _________________ | ||
| Is proper clearance maintained below sprinkler heads? [9] Check: No obstructions within 18 inches of sprinkler heads. If failed: Remove obstructions, adjust storage practices, and ensure adequate clearance. | _________________ | ||
| If your workplace has a fire alarm system, is it tested at least annually? [9] Check: Records of annual fire alarm system testing are available. If failed: Schedule annual fire alarm system testing and maintain records. | _________________ |
Chemical Safety
| Item | Pass | Fail | Comments |
|---|---|---|---|
| Are flammable or toxic chemicals kept in closed containers when not in use? [7] Check: All chemical containers are properly sealed and labeled when not in use. If failed: Ensure proper container storage, provide training on chemical handling, and enforce container closure policies. | _________________ | ||
| Availability of an SDS for each product. [2] Check: Safety Data Sheets (SDS) are readily available for all chemicals used in the office. If failed: Maintain an organized SDS library, either physical or digital, and ensure employee access. | _________________ | ||
| Are eyewash fountains and safety showers provided in areas where caustic corrosive chemicals are handled? [7] Check: Eyewash and safety showers are accessible and in working order where corrosive chemicals are used. If failed: Install eyewash and safety showers, inspect regularly, and ensure proper maintenance. | _________________ | ||
| Containers that are not properly labelled (such as for WHMIS or consumer products) [2] Check: All containers are properly labeled. If failed: Properly label all containers | _________________ |
Ergonomics
| Item | Pass | Fail | Comments |
|---|---|---|---|
| Are employees instructed how to properly lift heavy objects? [8] Check: Employees have received training on proper lifting techniques. If failed: Provide ergonomics training, demonstrate proper lifting techniques, and encourage the use of material-handling aids. | _________________ | ||
| Are materials handled at a uniform level to prevent lifting or twisting injuries? [11] Check: Workstations are set up to minimize reaching, bending, and twisting. If failed: Adjust workstation heights, provide ergonomic tools, and train employees on proper posture. | _________________ | ||
| Are material-handling aids used to lift or transfer heavy or awkward objects? [11] Check: Hand trucks, dollies, or other aids are available and used when moving heavy items. If failed: Provide material-handling equipment, train employees on its use, and encourage its use for heavy lifting. | _________________ |
Walking and Working Surfaces
| Item | Pass | Fail | Comments |
|---|---|---|---|
| Are aisles and passageways kept clear and at least 22 inches wide? [10] Check: Aisles are free from obstructions and meet minimum width requirements. If failed: Remove obstructions, reorganize storage, and ensure adequate aisle width. | _________________ | ||
| Are openings or holes in the floors or other walking surfaces repaired or otherwise made safe? [10] Check: Any floor openings are covered or guarded. If failed: Repair or cover floor openings, install guardrails, and provide warning signs. | _________________ | ||
| Are floor holes or openings guarded by a cover, guardrail, or equivalent on all sides (except at entrance to stairways or ladders)? [12] Check: All floor holes are properly guarded. If failed: Install covers or guardrails around floor openings. | _________________ | ||
| Are stairs, stairwells, and landings kept clear and unobstructed? [3] Check: Stairs are free from clutter and obstructions. If failed: Remove obstructions from stairs and landings. | _________________ |
Electrical Safety
| Item | Pass | Fail | Comments |
|---|---|---|---|
| Are the noncurrent-carrying metal parts of electrically-operated machines bonded and grounded? [6] Check: Equipment is properly grounded. If failed: Ensure proper grounding of electrical equipment. | _________________ | ||
| Is the electrical service entrance area clear of trees and branches? [3] Check: The electrical service entrance is clear. If failed: Clear trees and branches from the electrical service entrance. | _________________ |
Outdoor Areas
| Item | Pass | Fail | Comments |
|---|---|---|---|
| Are appropriate signs posted (e.g., no parking in fire routes, etc.)? [5] Check: Appropriate signs are posted. If failed: Post appropriate signs. | _________________ | ||
| Are the parking areas free from trip hazards (e.g., no pot holes, cracks, etc.)? [5] Check: Parking areas are free of trip hazards. If failed: Repair trip hazards in parking areas. | _________________ | ||
| Is the lighting adequate in the area and walkways at night? [5] Check: Lighting is adequate in the area. If failed: Improve lighting in the area. | _________________ | ||
| In winter, is the parking lot free from ice and snow? [5] Check: Parking lot is free from ice and snow. If failed: Remove ice and snow from parking lot. | _________________ |
General Requirements
| Item | Pass | Fail | Comments |
|---|---|---|---|
| Employees must report any unsafe conditions or hazards to their supervisor or safety personnel immediately. Check: Employees are aware of and follow the procedure for reporting hazards. If failed: Reinforce reporting procedures during safety meetings and training sessions. | _________________ | ||
| All employees must participate in safety training programs. Check: Training records are up-to-date for all employees. If failed: Schedule and conduct regular safety training sessions. | _________________ | ||
| Personal protective equipment (PPE) must be used when required. Check: PPE is available, in good condition, and used correctly. If failed: Provide appropriate PPE, train employees on its use, and enforce PPE requirements. | _________________ |
Failed Item Procedures
- Any failed item must be immediately reported to the safety manager or designated personnel.
- Implement corrective actions as soon as possible to address the failed item.
- Document the failed item and the corrective actions taken.
Documentation Requirements
Maintain records of all safety inspections, corrective actions, and training sessions. Keep copies of OSHA Form 300 and First Report of Injury, Form 801, for five years. Retain employee medical and exposure records as required by regulations. [1] [1]
Checklist Completion
Overall Status: ☐ Pass ☐ Fail ☐ Corrective Actions Required
Inspector Signature: Date:
Supervisor Review: Date:
Corrective Actions Completed By: Date:
References and Standards
- OSHA 29 CFR 1910 - General Industry Standards
- Applicable local and state safety regulations
This checklist must be retained for [RETENTION PERIOD].
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