A comprehensive vehicle safety plan for site access should include several key components to ensure regulatory compliance and the safety of all personnel. These components include pre-trip inspections, driver qualifications, hazard identification, and emergency procedures.

Pre-trip inspections are crucial for identifying potential vehicle defects before operation. These inspections should be done before using the vehicle, at least daily, and can be done each time you use the vehicle (pre-operation inspection). Walking around your vehicle before driving will also give you the opportunity to look for obstructions or hazards that are in the area that may be a concern when driving (e.g., people, pets, posts, poles, holes, other vehicles, etc.). [1]

Driver qualifications must be verified to ensure that only competent and authorized personnel operate vehicles on site.

Hazard identification involves assessing potential risks associated with site access and vehicle movement. The job-site coordinator (supervisor or foreman) should make a thorough assessment of potential worksite safety hazards. Make certain there is a plan for work being conducted in close proximity of a public road or highway and for the safe handling of intermittent roadway traffic stoppages, such as a truck entering a roadway. Plan the entry and exit to and from the worksite to reduce exposure to traffic. All workers on site should have a safety and operations orientation. [4]

Emergency procedures should be established and communicated to all personnel to ensure a coordinated response in the event of an incident. Workers should have a communication plan and an emergency exit strategy in the event an errant vehicle enters the work zone. [2]

Additionally, consider the following elements for a comprehensive plan:

• Site-Specific Traffic Management Plan: Develop a detailed traffic management plan that addresses the flow of vehicles and workers to minimize contact.
• Traffic Control Measures: Use barrels, barricades, cones, or reflective devices to guide vehicles away from workers.
• Signage: Post signs showing workers where it is safe to walk.
• Traffic Control Persons: Use trained and certified flaggers to direct traffic safely through the work zone.

[3] By integrating these elements, the vehicle safety plan can effectively mitigate risks, protect workers, and maintain compliance with regulatory requirements.