Safety Checklist: Fueling Procedures in Adverse Weather

This checklist outlines safety procedures for fueling equipment during adverse weather conditions. It is designed to minimize risks associated with cold, heat, and other environmental factors. Complete this checklist before, during, and after each fueling operation.

I. Pre-Fueling Inspection

• Weather Assessment: Assess current and anticipated weather conditions (temperature, wind, precipitation). Determine if conditions are safe for fueling. If extreme weather is present, consider postponing the fueling operation.
• Equipment Suitability: Ensure that the equipment is suitable for the weather conditions. For cold weather, use appropriate engine oil, hydraulic oil, and diesel fuel . "Use an engine oil, hydraulic oil and diesel fuel designed for use in cold climates" .
• Fuel Specifications: Verify that the fuel being used is appropriate for the equipment and the weather conditions. In cold climates, use fuel designed for cold temperatures .
• Grounding and Bonding: Confirm that proper grounding and bonding practices are in place to avoid static electricity risks, especially when using Ultra Low Sulfur Diesel (ULSD) 2, 3, 4, 5. "Avoid static electricity risk when fueling. Ultra low sulfur diesel (ULSD) poses a greater static ignition hazard than earlier diesel formulations with a higher sulfur content" 2, 3, 4, 5.
• Emergency Equipment: Ensure that a fire extinguisher with a rating of at least 20-B:C is readily available within 75 feet of the fueling area 7, 13.
• Nozzles and Hoses: Check the dispensing hose is an approved type and the dispensing nozzle is an approved automatic-closing type without a latch-open device .

II. Personal Protective Equipment (PPE)

• Appropriate Clothing: Wear clothing suitable for the weather conditions (e.g., insulated clothing in cold weather, breathable clothing in hot weather). Ensure clothing allows for free movement and does not pose a snag hazard.
• Gloves: Wear fuel-resistant gloves to protect hands from fuel exposure.
• Eye Protection: Use safety glasses or goggles to protect eyes from fuel splashes and debris.

III. Fueling Area Safety

• Clearance: Ensure that the fueling area is clear of obstructions, flammable materials, and potential ignition sources 2, 3, 4, 5. "Clean all accumulations of flammable materials such as fuel, oil, and debris from the machine" 2, 3, 4, 5.
• Signage: Post conspicuous signs prohibiting smoking and the use of open flames within the fueling area 7, 13, 20. "Clearly identified and easily accessible switch(es) shall be provided at a location remote from dispensing devices to shut off the power to all dispensing devices in the event of an emergency" .
• Lighting: Ensure adequate lighting is available, especially during low-light conditions.
• Communication: Establish clear communication methods between all personnel involved in the fueling operation.

IV. Fueling Procedure

• Engine Shutdown: Stop the engine before fueling 2, 3, 4, 5, 7, 13. "Always stop the engine before fueling" 2, 3, 4, 5.
• No Smoking: Ensure that no one smokes in the fueling area 2, 3, 4, 5, 7, 13, 20. "Do not smoke while you are fueling a machine" 2, 3, 4, 5.
• Electrical Devices: Prohibit the use of cell phones or other electronic devices during fueling 2, 3, 4, 5. "Do not use cell phones or other electronic devices while you are refueling" 2, 3, 4, 5.
• Spill Prevention: Use caution when fueling to prevent spills. Have spill cleanup materials readily available 2, 3, 4, 5, 16, 18. "Properly clean areas of spillage" 2, 3, 4, 5.
• Fueling Outdoors: Fill the fuel tank outdoors 2, 3, 4, 5. "Fill the fuel tank outdoors" 2, 3, 4, 5.
• Grounding: Ensure equipment and fuel source are properly grounded to prevent static electricity buildup 2, 3, 4, 5.
• Fuel Level: Do not fill the fuel tank completely; allow for expansion, especially in hot weather.

V. Post-Fueling

• Cap Secure: Ensure the fuel cap is securely tightened after fueling.
• Spill Cleanup: Clean up any spilled fuel immediately using appropriate absorbent materials 2, 3, 4, 5, 16, 18. "Clean up all leaked or spilled fuel" .
• Waste Disposal: Dispose of used cleanup materials properly, following environmental regulations .
• Inspection: Inspect the fueling area for any leaks or hazards before leaving.

VI. Cold Weather Specifics

• Fuel Heaters: Utilize fuel heaters if necessary to prevent fuel gelling in extremely cold conditions .
• Battery Maintenance: Keep battery terminals free of ice and snow to prevent short circuits . "Keep battery terminals free of ice and snow. Ice and snow could cause the terminals to short circuit and cause extensive damage to the machine systems" .
• Coolant Mixture: Ensure the engine coolant mixture is sufficient to prevent freezing, considering wind chill factors . "Make certain that the engine coolant mixture is sufficient to keep the machine safe. Take into consideration wind chill factors when mixing coolant ratios" .

VII. Hot Weather Specifics

• Engine Cooling: Allow the engine to cool down before fueling to minimize the risk of fire .
• Ventilation: Ensure adequate ventilation to prevent vapor buildup .
• Fluid Levels: Check and maintain proper fluid levels to prevent overheating .

VIII. Corrective Actions

• If any item on this checklist fails to meet requirements, describe the corrective action taken:

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IX. Signatures

• Inspector: _________________________ Date: ____________
• Supervisor: _________________________ Date: ____________