Safe Work Procedure: Contractor Management

Document Number: [SWP-NUMBER] Revision Date: [DATE] Next Review Date: [NEXT REVIEW DATE] Department: [DEPARTMENT NAME]

1. Scope

This Safe Work Procedure (SWP) outlines the requirements for managing contractors to ensure their work is performed safely and in compliance with all applicable regulations and company policies. This procedure applies to all projects and work sites where contractors are engaged to perform work. It covers the selection, orientation, supervision, and performance evaluation of contractors.

2. Definitions

Contractor: An individual or company hired to perform specific tasks or services for [COMPANY NAME].

Project Supervisor: The [COMPANY NAME] employee responsible for overseeing the contractor's work.

Hazard Assessment: A systematic process to identify potential hazards associated with the contractor's work.

3. Responsibilities

3.1 Supervisors

Ensure contractors are qualified and competent to perform the assigned work.
Provide contractors with site-specific safety orientation and training.
Monitor contractor performance to ensure compliance with safety procedures.
Conduct regular inspections of the contractor's work area and equipment.
Address any safety concerns or violations promptly.

3.2 Workers

Follow all safety procedures and instructions provided by the supervisor and contractor.
Report any hazards or unsafe conditions to the supervisor immediately.
Use required personal protective equipment (PPE) at all times.
Participate in safety meetings and training sessions.

3.3 Health and Safety Representative

Assist in the development and implementation of contractor safety programs.
Conduct audits of contractor safety performance.
Investigate incidents involving contractors.
Provide guidance and support to supervisors and contractors on safety matters.

4. Potential Hazards and Risks

Hazard	Risk	Control Measures
Lack of training	Increased risk of accidents and injuries	Verify contractor qualifications and provide site-specific training.
Inadequate supervision	Non-compliance with safety procedures	Assign a competent supervisor to oversee contractor work.
Unsafe equipment	Equipment failure, injuries	Inspect contractor equipment before use and ensure it meets safety standards.
Hazardous materials	Exposure to harmful substances	Ensure contractors have proper training and procedures for handling hazardous materials.
Working at heights	Falls, serious injuries	Require fall protection equipment and procedures for work at heights.
Unguarded machinery	Entanglement, crushing injuries	Ensure all machinery is properly guarded.
Hazardous working environment	Exposure to hazards	Anyone using this equipment is exposed to a hazardous working environment [1].

5. Personal Protective Equipment (PPE)

Proper PPE must be worn at all times while performing work.

Hard hat - Protects against head injuries from falling objects.
Safety glasses - Protects eyes from dust, debris, and chemical splashes.
Safety boots - Protects feet from punctures, impacts, and electrical hazards.
High-visibility vest - Increases visibility to prevent struck-by incidents.
Gloves - Protects hands from cuts, abrasions, and chemical exposure.

Inspect PPE before each use and replace if damaged or worn. Ensure PPE fits properly and is appropriate for the task.

6. Equipment and Tools

Use the correct tools and equipment for the job.

Excavators - Used for digging and moving earth 1, 2, 3, 4, 5, 6, 7, 8.
Ladders - Used for accessing elevated work areas.
Scaffolding - Provides a safe working platform at heights. Guardrails, midrails, and toeboards shall be used as required by local, state, and federal regulations [1].
Hand tools - Used for various tasks such as cutting, fastening, and measuring.

Inspect all equipment and tools before use to ensure they are in good working condition. Remove any damaged or defective equipment from service.

7. Pre-Job Requirements

7.1 Training and Competency

Contractors must have the necessary training and certifications to perform the assigned work safely. This may include:

WHMIS training
Fall protection training
Confined space entry training
Equipment-specific training

7.2 Pre-Job Briefing

A pre-job briefing must be conducted before starting any work. The briefing should cover:

Scope of work
Potential hazards
Safety procedures
Emergency procedures
Roles and responsibilities

7.3 Work Area Preparation

Inspect the work area for hazards and ensure it is safe to proceed.
Barricade or cordon off the work area to prevent unauthorized access.
Ensure adequate lighting and ventilation.
Provide necessary signage and warnings.

8. Safe Work Procedure Steps

Step 1: Contractor Selection

Select contractors based on their qualifications, experience, and safety record.

Review contractor safety programs and performance data.
Verify insurance coverage and WCB clearance.
Conduct pre-qualification interviews.

Safety considerations: Ensure contractors have a strong commitment to safety.

Step 2: Site Orientation

Provide contractors with a site-specific safety orientation.

Review site hazards and safety rules.
Explain emergency procedures and evacuation routes.
Provide contact information for key personnel.

Safety considerations: Ensure contractors understand the site-specific hazards and safety requirements.

Step 3: Ongoing Monitoring

Monitor contractor performance to ensure compliance with safety procedures.

Conduct regular site inspections.
Observe work practices.
Address any safety concerns promptly.

Safety considerations: Maintain open communication with contractors and address any safety issues proactively.

9. Precautions and Safety Measures

Ensure all workers are properly trained and competent to perform their assigned tasks.
Use appropriate personal protective equipment (PPE) at all times.
Inspect all equipment and tools before use.
Follow lockout/tagout procedures when servicing equipment.
Maintain a clean and organized work area.

10. Emergency Procedures

10.1 General Emergency Response

In the event of an emergency:

Stop work immediately.
Assess the situation and determine the appropriate response.
Evacuate the area if necessary.
Contact emergency services if required.

10.2 Specific Emergency Scenarios

Fire - Activate the fire alarm and evacuate the building.
Medical emergency - Provide first aid and call for medical assistance.
Spill - Contain the spill and follow spill response procedures.

10.3 Emergency Contact Information

Emergency Services: 911
[COMPANY NAME] Security: [PHONE NUMBER]
Project Supervisor: [PHONE NUMBER]

11. Incident Reporting and Investigation

All incidents, near-misses, and hazards must be reported to the supervisor immediately. An investigation will be conducted to determine the root cause of the incident and implement corrective actions to prevent recurrence.

12. References and Related Documents

Occupational Health and Safety Act
[COMPANY NAME] Safety Policy
Contractor Safety Management Program

Approved by: [NAME AND POSITION] Date: [APPROVAL DATE]